It’s vital that your employees feel safe to anonymously report concerns or unethical behavior that they experience (or observe) in the workplace. The Received cases KPI tool is one of a set of vital HR KPIs created in bob to track and analyze the number of cases received by company representatives in Your voice.

Tip: by comparing Received cases to archived cases (link) you can determine how efficient your company is at handling and processing cases

Located in the KPI Dashboards module under the Your voice category, the Received cases KPI  is very useful in helping a company monitor trends over time, such as the types of cases received, how frequently these cases are received  and whether there is an overall increase or decrease in received  cases within a given date range. 




How are Received cases calculated?

Received cases are calculated by the total number of anonymous messages (cases) that were sent, and therefore Received, during a given date range.


How to use the Received cases KPI

When you head over to the Received cases KPI, you will be able to view the number of Received cases anonymously reported by employees for a particular month, quarter, or year with a range of filters and groupings. Data is displayed for each period in the selected time range via color-coordinated, easy-to-read bars and graphs. To get started, follow these steps:

Step 1: Set up category view settings

You can set bob to view KPI data for a particular time period via Date range and View. Whenever you configure these settings, it will impact how all of the KPI categories will be showcased in bob.

Step 2: Configure the Received cases KPI

  1. Once you’ve arrived to the Received cases chart, click on the Group By dropdown and choose a field e.g., Site
  2. On the top right of the table you will see a chart icon; click on the arrow ∨ (chevron) to the right of the chart symbol
  3. Click the subgroups in the legend to deselect them from the view, and click on them again so that they reappear on the chart
  4. Activate the Over time toggle to see the total sum of KPI data in the selected Date range described in Step 1. This will override the KPI category View setting. Click on the desired chart type:
    • Column: vertical layout of data
    • Bar: horizontal layout of data
    • Area : Waves
    • Line: standard lines
    • Donut: circular representation of data 

Note: certain chart types may not be available in instances where they are irrelevant to the chosen data set.

  1. Activate the Stacked toggle to view the chart in stacked bars and deactivate to view side-by-side bars
  2. Activate the Values toggle to showcase the numerical value of the data set. Hover over a colored portion of the chart, e.g. one of the bars in a bar chart or a segment in the donut chart, to reveal the data for the grouping you selected.
  3. Click Apply
  4. To reset your chart configurations, click the three dot menu followed by Reset
  5. To download the chart, click the three dot menu followed by Download and then the file type you’d like to download. You can export a chart as a .png, .jpeg, .pdf or .svg file.

Note: activating or deactivating the Over time toggle impacts the available chart types.

Congratulations, you can now track the number of cases received by representatives within your company.

Need more help? If you’re unsure about anything please submit a ticket and our Customer Experience team will be happy to assist.