Time off in Lieu (TOIL) is additional paid time off employers can give to their employees in certain situations, such as if the employee works overtime. A specific time off policy can be set up in order to give employees TOIL.
Setting up a TOIL policy
-
Add a new policy in Time Off > Settings
-
Call it TOIL, set it to Earned Allowance, given at the start of the year
-
Set the balance to 0, and allow booking on non-working days
-
You can decide if you require approval
-
Do not allow carryover
You can adjust your team members' holiday balance to match their TOIL requests. We recommend doing this monthly. Here's how:
-
Using the People's Time Off tab, add the TOIL policy with the red column picker button
-
Where TOIL has been requested, the balance will display as a negative number - the days the employee is owed
-
Take this balance and add it back to their holiday policy by selecting their name and using Actions > Adjust Balance and selecting the holiday policy. Set the date of the TOIL as the effective date
-
Now reset the TOIL policy for next time. Use Actions > Adjust Balance, this time select the TOIL policy. Set the balance to 0 effective today.
-
Repeat this process each month
If they accrue TOIL, the employee can request TOIL on the TOIL policy, this is the days they worked.
The Manager will then be sent a notification to approve the request.
FAQs
Do Time off in lieu days get automatically deducted from the overtime balance?
No, the changes must be made to manually. The manager boosts the employees balance manually when the employee works overtime and then the employee uses them to book holidays. Nothing else is actioned.