Time off in Lieu (TOIL) is additional paid time off employers can give to their employees in certain situations, such as if the employee works overtime. A specific time off policy can be set up in order to give employees TOIL.
Setting up a TOIL policy
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Add a new policy in Time Off > Settings
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Call it TOIL, set it to Earned Allowance, given at the start of the year
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Set the balance to 0, and allow booking on non-working days
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You can decide if you require approval
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Do not allow carryover
You can adjust your team members' holiday balance to match their TOIL requests. We recommend doing this monthly. Here's how:
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Using the People's Time Off tab, add the TOIL policy with the red column picker button
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Where TOIL has been requested, the balance will display as a negative number - the days the employee is owed
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Take this balance and add it back to their holiday policy by selecting their name and using Actions > Adjust Balance and selecting the holiday policy. Set the date of the TOIL as the effective date
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Now reset the TOIL policy for next time. Use Actions > Adjust Balance, this time select the TOIL policy. Set the balance to 0 effective today.
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Repeat this process each month
If they accrue TOIL, the employee can request TOIL on the TOIL policy, this is the days they worked.
The Manager will then be sent a notification to approve the request.