Integrate the time off calendar with your external calendar

If you want to sync your colleagues’ time off calendars with your own external calendar, such as Google Calendar or Outlook Calendar, you can create links from the Company time off calendar.

Your colleagues' booked time off and/or birthdays and work anniversaries will then automatically appear in your external calendar.

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Before you begin

If you are syncing the Bob time off calendar with your Google calendar, your HR Admin needs to connect the Google Workspace calendar integration

Note: It can take up to 24 hours for the calendars to sync. So, if you don’t see your colleagues’ time off and/or events in your external calendar we recommend waiting a few hours and checking again.

Get the most out of Bob

  • Integrating time off calendars makes it easy to check your colleagues’ time off plans in calendars such as Google or Outlook.
  • If you only want to export a specific group of employee's time off calendars, rather than the entire company's, you can filter the calendar and create a custom link.

Tip: Your company’s calendar may contain sensitive information, so we recommend you do not share the integration links outside of your organzation.

How to integrate a group of employees' time off calendars

  1. From the left menu, select Time > People’s time off.
  2. Filter the calendar so it shows only the employees whose time off you want to appear in your external calendar.
  3. Click the three-dots menu at the top right of the calendar and select Integrate with external calendar.
  4. Next to the Filtered time off link, click Generate link
  5. Click the Copy icon.
  6. Paste the link in the external calendar.

How to integrate the whole company's time off calendar

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  1. From the left menu, select Time > People’s time off.
  2. Click the three-dots menu at the top right of the calendar and select Integrate with external calendar.
  3. Next to the All company time off link, click the Copy icon.
  4. Paste the link in the external calendar service.

Note: The All company time off link will appear only if your HR Admin has generated the link. To learn more, see Link external calendars to Bob events

How to integrate your colleagues’ birthdays and work anniversaries

  1. From the left menu, select Time > People’s time off.
  2. Click the three-dots menu at the top right of the calendar and select Integrate with external calendar.
  3. Select the Events tab.
  4. Next to the Birthdays and work anniversaries link, click the Copy icon.This adds everyone in the company’s birthdays and work anniversaries to your calendar.
  5. Paste the link in the external calendar service.

Note: The Events tab will appear only if your HR Admin has generated the Birthdays and anniversaries link. To learn more, see Link external calendars to Bob events

How to copy links to Google Calendar

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  1. Open Google Calendar.
  2. In the left menu, click the + icon next to Other calendars.
  3. From the dropdown, select From URL.
  4. In the From URL screen, paste in the URL copied from Bob in the URL of calendar field. 

Click Add calendar.

How to copy links to Outlook

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  1. Open Outlook.
  2. Click Add calendar.
  3. Select From internet.
  4. Add the calendar link and give it a name.
  5. The Internet Calendar opens in side-by-side view in Outlook and is added to the Navigation Panel in Calendar view under Other Calendars.

FAQs

How do I unsync the time off calendar?
To stop the time off calendar syncing with your external calendar, go to the People’s time off page, open the Integrate with external calendar popup and click the trash can Revoke link icon next to the Filtered time off link. Your colleague’s time off will no longer appear in your external calendar.

How can I update the list of employees’ time off calendars synced with my external calendar?
Filter the time off calendar to show a new list of employees, open the Integrate with external calendar popup and click Update link below the Filtered time off link. The time off calendars of the new list of employees will now appear in your external calendar.

Do all periods of time off appear in an integrated calendar?
No. If the policy is private or if it was only requested for a number of hours it will not appear in the calendar.

My team's time off is no longer updating in my Google Calendar. How can I fix this?
Generate the Filtered time off link again and add ?noCache to the end of the URL before pasting it into the Google calendar. If you still have issues we reccomend contacting Google support, as this is likely an issue on the Google side.

Why don’t I see the All company time off link and/or Brithdays and anniversaries link?
If these links do not appear you’ll need to ask your HR Administrator to generate them. To learn more, see Link external calendars to Bob events.

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