Shoutouts are a great way to communicate company events, news, updates, and celebrate people’s milestones as well as send reminders, and shine the spotlight on your team’s hard work.

Your Shoutout can include images, videos, documentation, or reading like a PDF of the latest diversity training… or the manual for the new espresso machine.

How to post a Shoutout

  1. From the left menu, select Home. 
  2. Click Post a Shoutout.
  3. From the dropdown menu, filter your audience, then click Apply.

    Note: You can filter your audience by Sites, Department, Clubs, Employment type, or Public groups. The more filters added, the fewer employees in the shoutout audience. Only select relevant filters to ensure that your shoutout reaches the relevant audience. 

  4. To the right of the dropdown menu, confirm your audience via the Showcase.

    Note: Your shoutout may be visible to people who aren’t in the Showcase as the nature of Groups is permissions-based. 

  5. Enter your shoutout title (with up to 1024 characters).
  6. Write your shoutout.

    Tip: Mention someone using an @ tag, click the style icons below the text box to format your shoutout, hyperlink text, and add emojis.

  7. To add an image or a video to your shoutout or poll (optional), click Add image or video, then click Drop files or browse files, and click Upload.
    Each file, image, or video, can’t be above 200MB. The entire upload, if you added multiple videos and images, can’t be above 1GB.
    Supported file formats include png, .jpg, .jpeg, .gif, .mp4, .mov, .avi, .ogv, .mpeg, .mkv, .webm, .wmv.

    Note: You’ll only be able to preview the entire Shoutout once you have added all the information but you can preview your media beforehand.

  8. To add a document to your shoutout (optional), click Add Document, then drag and drop your document(s) or click browse files (up to 10 documents up to 100 MB in total size), click Upload, then click Done.
    Supported file formats include flv, pdf, .doc, .docx, .xls, .xlsx, .ppt, and .pptx. 

    Note: You can add media, images or videos, or documents, but not both.

  9. When you're ready to share your shoutout, click Post. It will appear on the Home page and be visible to the selected audience.

    Tip: Preview your shoutout, and edit it before posting it.

  10. To pin important posts to the top of the home page, click the three-dot menu to the top right of the post, then select Pin. To remove the post from the top of the page, click the three-dot menu to the top right of the post, then click Unpin.

    Note: Only those with permission can pin posts. To learn more, see How to set permissions for posting Shoutouts.

How to set permissions for posting Shoutouts

Note: Only Admins can permit people to create shoutouts and other posts. Anyone with permission to post shoutouts can also post Kudos.

  1. From the left menu, select Settings > Permission groups.
  2. Select the group you'd like to manage.
  3. Click Edit permissions.
  4. From Company tab, select Shoutouts > Posts.
  5. Mark or unmark the checkboxes to enable or disable Compose Shoutouts, Comment on Shoutouts, and Pin Shoutouts.

    Tip: Give the All people - others' data group permission to compose and comment on shoutouts, but consider allowing only Admins to pin shoutouts.

  6. Click Save when you're finished adding or removing permissions, then click Apply after reviewing the summary of changes.