Edit or import employee working patterns

Change the working patterns for your employees according to their contracts and sites.

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When people work different hours from the entire company or a single site, you can manage their working patterns. Customize employee working patterns to Site, Employment contract, Employment type, Vacation calendar, and more.

How to edit or add a working pattern

  1. From the left menu, select People.
  2. Click Directory and org chart.
  3. Click the Directory tab. 
  4. To enter an employee's profile, click the employee's name.
  5. Under Employment, click the pencil icon to edit an existing working pattern or add a new working pattern.

    Note: This is permissions-based. Your company Admin provides permission to Managers to View and Edit the Employment section of their team members and View Employment team members' section histories. If you think that you need this access, and currently don't have it, contact your Admin. 

  6. To edit an existing working pattern, from the three-dot menu, select Edit, and, from the dropdown menus, select the Effective date, Employment contract, Employment type (optional), Working pattern, Vacation calendar, FLSA code, Salary pay type, and Reason (optional)and click Save.

    Note: By default, employees' site's working pattern is applied. From the Working pattern dropdown menu, you can select from Site Default, Based on days worked, Based on hours worked, and Flexible.

  7. To add a new working pattern, click Add new row, select the Effective date, Employment contract, Employment type (optional), Working pattern, Vacation calendar, FLSA code, Salary pay type, and Reason (optional), and click Add

Note: If you choose Days in Working pattern, mark the checkboxes for only the days you would like, and the work hours per day will be taken from the site configuration. If you choose Hours in Working pattern, enter the number of work hours for each day.

How to import a working pattern


  1. From the left menu, select People.
  2. Click Import.
  3. From the Import Table Data dropdown list, select Employment, and mark Replace existing and add new records or Add new records below.
  4. Click Import Table, then Upload to Drop or browse files from your device.
    Select an existing Excel (.xlsx) file or click Employee Template to download a template data sheet (.xlsx) file, and change the values to your employee working pattern data.
  5. From the Select identifier dropdown, select Email, Employee ID or Display name to correspond with the column in your file—Find it in your file
  6. Click Next.
  7. Match the columns from Your file to the categories in your system—Match titles(1/1)
  8. Click Import, and confirm you're sure. 
    The values are imported into the system, and the updated working pattern can be viewed in the employee's profile under Employment.
  9. Click Done


Why weren't the values from the Excel sheet imported into the system?

It's possible that the file layout and the values in the Excel sheet weren't validated. Doublecheck your file to ensure that it includes an employee identifier, an effective date, and a working pattern written in the correct format.