When calculating the total paid days and hours on a given timesheet, there are various considerations to what should be defined as PAID time. Depending on the labor law regulations, total paid time could solely depend on the actual time worked, but may also include paid time off (such as paid vacation and sick paid), and in addition paid stat holiday/bank holidays.
This article discusses how to configure what will be included as paid time (paid days and paid hours) and provide some examples.
Before you begin
Make sure your Time and Attendance module is activated. To set up timesheets and attendance guidelines in Time and Attendance, see Setting up timesheets and attendance.
Paid days and hours
Whenever Paid Days and Paid Hours are used, the values will change according to the configuration. This will apply to:
- Paid days and Paid hours values on your timesheet.
Employee's timesheet total section (Paid days and Paid hours) and Total paid column.
Let's see how the different configuration affects a given employee's total paid calculations. Brynlee’s time and attendance is based on a monthly cycle; for a given cycle (01/11/2021 - 30/11/2021) Brynlee's attendance consisted of:
- 13 days worked (a total of 117:00 hours worked)
- 5 days of paid vacation
- 2 sick paid taken
- 2 days of calendar holiday that are paid: “Veterans Day” and “Thanksgiving”
When no value is selected in the total Paid days & hours include, then only worked days/hours are counted.
This means that the total paid days for this timesheet will be the same as the total days worked (and the same for total paid hours).
When Paid leave is added to the dropdown, then days that the employee reported paid time off (such as “Vacation” and “Sick paid”) are also counted.
Since Brynlee took five days of paid vacation and two days of sick paid, the total paid days would be 20 days (and not 13 days), and the paid hours of the vacation and sick days will also be added to the full days' time off value. In the example below, each day is nine hours long, therefore a total of 63 hours is added to the paid hours, thus increasing the total paid hours to 180 (and not 117).
When adding "paid stat/calendar holiday" to the dropdown, then any calendar paid holidays are also counted.
Since Brynlee did not work on those paid calendar holidays, an additional two days (and 18 hours) will be added to the paid day & paid hours include, respectively, thus putting her on 22 paid days and 198 paid hours.
To learn more about overtime and how to calculate overtime, see Control what is counted as overtime.