The Payroll section in the employee profile consists of several tables where Payroll data can be saved.

This data can be included in the New hires and Changes reports that are sent to payroll providers via Payroll hub.

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Out-of-the-box Payroll tables

By default, five tables are included in the Payroll section of the employee profile:

To view one of the tables, click on its' tab in the Payroll section. 

Note: The Payroll section of the employee profile is fully customizable, i.e., you can edit or remove any of the fields that apear above the tables as well as the tables themsleves and the content within the tables. You can also add custom fields and custom tables to the section. To learn more, see Set up employee fields.

Salary table

This is where you can store your employees' contractual base salary records.

By default, it contains the following fields:

  • Base salary: the employee's base salary, including both currency and amount

  • Salary pay period - the period for which the contractual base salary is set. E.g., in the UK it is common for base salaries to be annual, such as £50,000 a year. However, in Israel people's base salary is usually monthly, such as 30,000 NIS a month.

  • Salary pay frequency - how often the salary is paid.

Variable pay table

This is where you can keep a record of, and manage, on-target variable compensation components that are not part of the employees' base salary - such as commission paid to sales reps.

By default, it contains the following fields:

  • Variable type: the variable plan that applies to the employee, such as Commission or Management by objectives (MBO).

  • Amount: the contractual on-target amount that will be paid to the employee if they meet the predefined targets.

  • Pay period: the period for which the contractual on-target amount is set.

Actual payment table

This is where you can keep records of every actual payment made to your employees.

The amounts captured in this table can be one-time, non-contractual payments - such as a referral bonus, or a bonus for a special effort - or actual payments made per an existing variable compensation plan  - such as a commission payout.

By default, it contains the following fields:

  • Amount: the amount that was paid.

  • Payment date: when the employee becomes eligible for the payment.

  • Payment type: the type of payment, e.g., Commission or Referral bonus.

Deductions table

This is where you can you store any recurring deductions from your employees' pay, such as loans, meal cards or car allowance.

By default, it contains the following fields:

  • Start date: the start of the deduction period.

  • End date: the end of the deduction period.

  • Deduction: the type of deduction, e.g. loans, car allowance or meal card.
    Note: This list is editable and is the same as the list in the Additional earnings table.

  • Monthly sum - The amount deducted.

Additional earnings table

This is where you can store any recurring additional earnings to your employees' pay, such as lunch vouchers, car allowance, scholarships or other benefits.

By default it contains the following fields:

  • Start date: the start of the additional earning period.

  • End date: the end of the additional earning period.

  • Additional earnings - what type of additional earning the employee is eligible for. This list is editable and is the same as the list in the Deductions table.

  • Monthly sum - both the currency and the amount of the additional earning

Custom table

You can also add a custom table or cutom fields if you require more options for payroll records.

Popular examples of payroll data that is stored in the Payroll section of the employee profile include:

  • Travel allowance: Additional earnings

  • Meal allowance: Additional earnings

  • Phone/internet Allowance: Additional earnings

  • Health insurance: Additional earnings

  • On-target commission: Variable pay

  • Actual commission payout: Actual payments

  • Referral bonus: Actual payments

Tip: You can track and report your payroll data using our various reporting options, including in the Finance dashboard.