Adding the Bradford factor to a Time Taken report allows you to easily check which employees have taken multiple periods of time off within a specified period.
The report can take into account absences from a selection of time off policies, such as sick leave, doctor’s appointments and personal days.
What is the Bradford factor?
The Bradford Factor supports the principle that multiple absences have a more significant impact on a business than one or two longer periods of absence within the same period.
It uses a formula that applies a weighting to absences such as sick leave or doctor’s appointments. This creates a score which can be added to a Time Taken report.
The higher the score, the more concern employers may have about the employee’s performance or risk of attrition.
The Bradford factor is calculated using the Bradford Formula: S2 x D = B.
- S = the total number of separate absences.
- D = the total number of days of absence
- B = the Bradford Factor score.
In Q4 2021,
Employee A took a total of 3 sick days off work, all at one time:
- November 11 till November 13 inclusive.
Their Bradford factor score will be 12 x 3 = 3.
Employee B also took a total of 3 sick days off work, all separately:
- October 12.
- November 12.
- December 12.
Their Bradford factor score will be 32 x 3 = 27.
So even though both employees took three days off during the period, Employee B has a much higher Bradford score because their three days off were all taken separately
Tip: To learn more about the Bradford factor, see the Bradford Factor Calculator.
How to view the Bradford Factor in a time off report
- Open a Time off or Time taken report
- Click the Column picker icon.
- Search for Bradford factor and click it to add it to the columns list.
- Click the Bradford factor filter, select the policies to be included in the calculation and click Apply. The score is calculated automatically and the Bradford factor will appear as a column in the table.
Note: The Bradford factor is calculated cumulatively, irrespective of the number of days taken from different policies.
Employee B took a total of 3 sick days off work in Q4, using 3 different time off policies:
- October 12 - sick day.
- November 12 - doctor’s appointment.
- December 12 - personal day.
Their Bradford factor score will still be 32 x 3 = 27.