This step of the setup wizard has two parts split into two articles. This article covers the instructions for how to select the event’s planners and creating the planning tree, and the following article covers how to allocate the budget among the planners.
How to select, remove, and manage planners
Planners are the main people working on the worksheet. They are the first to directly evaluate and propose compensation changes for the participants in their worksheet, typically their direct or indirect reports.
How to select planners:
Click on the Select Planners button
Scroll or search for the people you’d like to include and tick the box to their left.
Tip: if all managers will be partaking as planners, tick the box left to Managers in the selection list
Click on the Select button
Perfect! A preview of the compensation event will appear below showcasing the planning tree. Bob creates the planning tree by taking all of the event's participants and rolling them up into the closest planner in their reporting line based on your organization’s org chart.
Note: If you see a notification at the top of the section after having selected the planners, it means that a number of participants are missing a planner. To resolve this:
Click Assign participants to a planner
Select a planner from the upper dropdown
Scroll or search for the participants you’d like to assign to that planner and tick the box to their left in the Employee Selection
Repeat as needed
How to remove planners:
Click on the three dot menu in the row of the planner who you’d like to remove
Select Remove as a Planner
If the planner you’re removing has a reviewer (typically the next person up in the org chart), the removed planner’s participants will be automatically assigned to that reviewer
If the planner does not have a reviewer, the participants will be un-assigned, and you’ll be able to assign them to a new planner as per the instructions above
How to move participants to a different planner:
Click on the three dot menu in the row of the current planner whose participants you’d like to re-assign
Select Move Participants To Another Planner
Select the new planner from the New Planner dropdown
Select the participants you’d like to reassign to the new planner you had selected
Repeat as needed
How to add and remove co-planners
Co-planners are people who will work alongside a planner during the compensation event e.g. HRBP. They gain visibility of the planner’s worksheet and may collaborate by editing or commenting on their work.
How to add co-planners
Go to the Co-planners column in the worksheet preview and hover over the field of the intended planner. A Select button will appear.
Press the Select button to add one or more co-planners to work with the planner of the worksheet row you are on
Click on the dropdown
Scroll or search for the employee(s) that you’d like to select and click to add
Click on the Apply button in the list
Click on the Apply button in the Select planner window
Repeat as needed
Click on the dropdown below the worksheet and select which capabilities you’d like to provide the co-planners:
View and comment on assigned worksheets, or
Edit and submit assigned worksheets
How to remove co-planners
Remove co-planners by clicking on the three dot menu of the planner’s row
Select Remove Co-Planner(s)
How to replace reviewers
Reviewers are next in line in the worksheet approval flow and are automatically part of the planning tree. Their role is to review and eventually submit the worksheet to the next person in the approval flow. As part of the review process, they can propose new compensation changes as well as make edits and comments on existing proposals. Reviewers can also send the worksheet back to the previous planner in the approval flow.
Follow these steps to replace a reviewer:
Click on the three dot menu of the planner’s row
Select Replace Reviewer
Choose the planner’s new reviewer from the dropdown by clicking on their name. Note: people cannot replace their own direct reports as reviewers
Tip: You may preview a particular planner’s specific worksheet by clicking on the three dot menu on the right-hand side of the row of the planner and selecting Preview Worksheet.
Worksheet and planners all ready? Go on to allocate your budget among the planners.
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