When calculating the total paid days and hours on a given timesheet, there are some considerations as to what is considered as PAID time. Depending on the labor law regulations, total paid time could solely depend on the actual time worked, but may also include paid time off (such as paid vacation and sick paid), and in addition paid stat holiday/bank holidays. This article discusses how to configure what will be included as paid time (paid days and paid hours) and provide some examples as to the different behaviour based on specific setup.
Time and Attendance module is activated.
In order to define what is considered as paid time, do the following:
- Go to General settings and select the site whose paid attendance you wish to configure.
- Navigate to the "Calculation Parameters"
- The parameter that determines what is counted as paid time is the "Total 'Paid Days' and 'Paid Hours' include"
From the multi-select dropdown select what is counted as paid days and hours in addition to worked hours
- No option selected - this means that only worked hours will be counted as paid time
- Paid Leave (default selection) - this means that both worked hours and paid time off will be counted as paid time.
- Paid Stat/Bank Holidays - this means that both worked hours and calendar holidays (which are set as full time or morning/afternoon) are paid.
- All options selected - this means that worked hours, paid time off and paid calendar holidays are counted.
Click the "Save" button to save your settings.
Based on the configuration above, whenever "Paid Days" and "Paid Hours" are used, the values will change according to the configuration. This will be applicable to:
- Timesheet "Paid Days" and "Paid Hours" values
- Employee's time sheet total section ( "Paid Day" and "Paid Hours") and "Total Paid" column
- Employee's time sheet Excel report total section ( "Paid Day" and "Paid Hours") and "Total Paid" column
- Time and Attendance reports: "Paid Days" and "Paid Hours" columns
Let's see how the different configuration affects a given employee total paid calculations.
Laura's time and attendance is based on a monthly cycle. for a given cycle (06/25 - 07/24) Laura's attendance consisted of:
- 15 days worked
- 4 days of paid holiday taken
- 1 sick paid taken
- 1 day of calendar holiday (fully paid)
- 1 day of calendar holiday eve (afternoon paid). In this day the employee worked for few hours.
- When no value is selected in the "Total 'paid days' and 'paid hours' include', then only worked days/hours are counted,
This means that total paid days for this timesheet will be the same as total days worked (and the same for total paid hours).
2. When "Paid Leave" is added to the dropdown, then days that the employee reported a paid time off (such as Holiday and sick paid) are also counted.
Since Laura took 4 days fo holiday + 1 sick day, the total paid days would be 20 days, and the paid hours will also add the full days' time off value (in the example below each day is 8 hours long and therefore a total of 40 hours is added to the Paid hours)
3. When adding "paid stat/calendar holiday" to the dropdown, then any calendar paid holidays are also counted.
Since Laura did not work on one of the full paid calendar holiday and worked part of the day on the holiday eve, an additional 1 day (and 8 hours) will be added to the Paid Days and Paid Hours, respectively.
Find more information on how overtime calculation is affected given the above configuration here.
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