In the new world of work, there is no one-size-fits-all employee type or time off policy. With a diverse workforce comes the need to support various time off cycles along with certain exceptions to suit your needs as a company. This was the driving force behind this feature: allowing you to create an exception to a time off cycle for a subset of employees, e.g. for contractors. 

What is an Exceptional Cycle?

An exceptional cycle allows you to create a unique Time Off cycle based on employee attributes, such as employment type fields and work fields, as an exception to your central Time Off cycles.

Setting up an Exceptional Cycle:

  1. Under Settings, navigate to Sites and select the site where you'd like to create an exceptional cycle.

  2. Navigate to section #7, Time Off.

  3. Switch Cycle Definitions for a Subset of Employees to Yes.

  4. To add the filter/s that will define the desired subset of employees, click the + button under Any employee that meets the criteria below will be assigned to this cycle. For example, select Employee Type in the filter drop down with the Equals connector and the Contractor value, to apply the exception only to contractors. 

  5. You can add multiple filters to narrow down the criteria of your subset of employees.

  6. Define the Balance closing frequency and optional Closing date delay under Time Off Activity Period. The Balance closing frequency is where you set the type of cycle that will be assigned to the site (Annual, Monthly, Semi-monthly, Bi-weekly or weekly cycles), while the Closing date delay (days) allows you to create a grace period when the previous cycle can still be updated, before it becomes locked.  

  7. Press Save.

Note: When the exceptional cycle is the same as the main (site default) cycle, the Rounding Balance and Precision will not show up and the site default settings will be used.

Still having trouble? Check out our Time-Off Glossary for more information.

Important Notes

  1. bob supports a maximum of two cycles: a default (site) cycle and one subset cycle.

  2. bob cannot account for the transition of employees from one cycle to another. For example, if an employee originally hired as a Contractor (and assigned to the subset cycle), becomes a regular (full time) employee, and therefore needs to be assigned to the default (Site) cycle, that employee will have to first be terminated, and then rehired and assigned to the new cycle.

That's it!

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