To enable or set up T&A on your site please go to ‘Site Settings.’

Employee Selection

Time & Attendance enables you to choose which employees will be required to report attendance.

All employees

This option opens T&A to all your employees, making it possible for each team member to report attendance. When you add new hires, they’ll be automatically added to the T&A feature. When you remove them from the system, they’ll automatically be removed from T&A.

Subset of employees

Use this option to select department, teams or groups of employees. Only employees in these groups will be able to report T&A. When a new employee is added to the selected groups due to a new hire or internal mobilization, this person will be automatically added to the T&A.

Specific employees

You can use this option when you want only specific people or departments to report attendance. Only these designated employees, their managers, and site administrators will be able to view T&A. Meanwhile, the rest of the site will not be able to see the ‘T&A’ tab. 

When a new hire’s added to the system, and this person needs to report attendance, you’ll have to manually add this employee to T&A. 

Removing an employee from this list will remove the user from T&A, though the timesheet will remain open until the end of the cycle. No new timesheet will be created for this designated employee in the following pay cycle.


Attendance cycles


Please note: to avoid an improper setup that can disrupt existing cycles, we suggest you contact Customer Service for Guidance!

Setting up a new cycle

Cycles based on employee salary type

To setup a new cycle click "+" on one of the grey tiles.
If all the employees in the given site report to the same attendance (payroll) cycle, click the "All Employees" tile. If the cycle end date changes based on the employee Salary Pay Type, you can create specific attendance cycle for your Hourly and Salaried employees. 

Example: you can setup a monthly cycle which ends in the end of month for your hourly employees and a monthly cycle which ends on 24th for your salaried employees.
Employees will be assigned to the relevant cycle based on the employee "Salary Pay Type" as defined in the employee card under "Employment Type" section"

Please note: Employees will be assigned to the relevant cycle based on the employee "Salary Pay Type" as defined in the employee card under "Employment Type" section

Cycle Setup Definitions

  1. Click the "+" for one of the cycle tiles to create/edit a cycle
  2. The "Add Attendance Cycle" popup will show and will indicate for what type of employees will it apply: all employees, hourly or salaried employees.
  3. Select the type of cycle from the "Attendance cycle type" drop down. 

    4. The options are: "Monthly", "Bi-Weekly", "Semi- Monthly" and "Weekly" cycles

    5. Based on the type of cycle selected, you will be asked to provide more information about the cycle such as its start/end date and the cycle cut off days.

Weekly Cycle

When a weekly attendance cycle is selected, you will need to set the following:

1. "Attendance cycle starts": define the day the weekly cycle start. Typically a weekly cycle will start on Monday (and end on Sunday).

Example: setting the first day on Wednesday, will create attendance cycles which always start on Wednesday and end on Tuesday.

2. "Cycle cut - off days": define how many days after the cycle ends, users can still edit their previous time sheet (previous cycle) before it is locked for editing.

Example: for a weekly cycle which starts on Monday (and ends on Sunday), setting the value 2 will allow users to edit the previous week up to following Tuesday.

3. Once the parameters are set, the system will show the upcoming cycles with their cutoff date on the right side of the popup screen.

Bi - Weekly Cycle

When a bi-weekly attendance cycle is selected, you will need to set the following:

  1. "Attendance cycle starts on": using the date picker, define the first bi-weekly cycle start date. This will be the first cycle that will be created in the system, and from this day onward, every two weeks another cycle will start.

Note: you can select a date up to 13 days back as of current date to set the bi-weekly start date.

Example: by selecting 12/17/2019 as the start date. the following cycles will be created: 12/17/2019 - 12/30/2019, 12/31/2019 - 01/13/2020 and so on (where every cycle starts on Tuesday and ends on Monday two weeks later).

2. "Cycle cut -off days" - define how many days after the cycle ends, users can still edit their previous time sheet (previous cycle) before it is locked for editing.

3. Once the parameters are set, the system will show the upcoming cycles with their cutoff date on the right side of the popup screen.

Semi - Monthly Cycle

When a semi-monthly attendance cycle is selected, you will need to set the following:

  1. With semi-monthly cycles, you need to setup the fixed day in the month where each cycle starts. 

"Cycle 1 starts on": will define the first cycle fixed start day
"Cycle 2 starts on": will define the second cycle fixed start day

Example: if the semi-monthly cycles are 1st - 14th, and 15 - end of month, set the "Cycle 1 starts on" to 1 and "Cycle 2 starts on" to 15th.

    2. "Cycle cut -off days" - define how many days after the cycle ends, users can still edit their previous time sheet (previous cycle) before it is locked for editing. The value will apply to both cycle 1 and cycle 2.

Monthly Cycle

When a monthly attendance cycle is selected, you will need to set the following:

  1. "Cycle Starts on": define the monthly cycle start day of the month.

Example: setting the 26th, will create monthly cycles which start on the 26th and end on the following 25th. The following cycles will be created: 12/12/2019 - 01/25/2020, 01/26/2020 - 02/25/2020 and so on.

    2. Cycle cut -off days" - define how many days after the cycle ends, users can still edit their previous time sheet (previous cycle) before it is locked for editing.

Example: for a monthly cycle which starts on the 26th, setting 5 days as cutoff means that users will be able to edit records for previous period up to 5 days after the 25th.


Timesheet approval deadline

 After the timesheet periods closes (one month after the start date), the following actions will need to be carried out during the ‘duration’ period:

  1. Modify timesheets as necessary
  2. Submit timesheets for review
  3. Designated managers/supervisors approve timesheets
  4. Finalize timesheet

Note: it is always possible to reopen/extend the payroll processing time from the Timesheets tab 

Timesheet approvals

Authorized approval

After timesheets are submitted they’ll need to be reviewed and approved. You can either authorize the direct manager or anyone else in the company with approving timesheets.

Incomplete timesheets

Enabling this option will allow people to submit incomplete timesheets. By default, only completed timesheets can be submitted. But you can utilize this module for hourly workers who have a flexible attendance policy.

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